ACCOMMODATION

 

PLEASE NOTE THE ONLINE PORTAL IS CLOSED FOR ALL NEW BOOKING REQUESTS AS OF AUGUST 13, 2015.

Beware of fraudulent hotel agencies

Please be aware of the fact that in the past, fraudulent hotel agencies have solicited our participants, especially speakers and Committees members (those having their names published on the Congress website). C-IN is the only official Accommodation Agent and we advise you to book directly with us.

Why book with C-IN?

  • Best available rates in town
  • A guaranteed room thanks to the excellent cooperation with major conference hotels in Prague. Plus, your reservation can’t be automatically transferred to another hotel.
  • Flexible conditions  in case of cancellation or changes.
  • No booking fees
  • Secure & safe transactions

 

Following hotels have been selected by the organiser and provide rooms to the Conference delegates for special rates.

Available hotels

Hotel name Distance
from the venue
Price per night (EUR) Notes / Comments
Single Double
Diplomat Hotel Prague ****
Conference venue 90 95 Conference venue
Hotel International Prague ****
9 minutes by tram & short walk
or 12 minutes walk (1 km)
120 130 American ArtDeco hotel
EA Hotel Jelení Dvůr ***
8 minutes by tram & 4 minutes walk
or 15 minutes walk (1,2 km)
76 82 Cosy family hotel

All fees include 15 % VAT, local tax and breakfast.

 

Hotel details

Diplomat Hotel Prague ****

Conferece venue - Evropská 15, Prague, 16041, Czech Republic - www.vi-hotels.com/en/diplomat

Just steps away from the Dejvicka Underground Station, Hotel Diplomat is 5 minutes from Prague’s city centre. It offers a modern spa area and Czech and Japanese restaurants. The state-of-the-art health and fitness centre includes a sauna, a steam bath, and a hot tub. Beauty and massage treatments are available. Czech and international dishes are served in Café Klimt, while Japanese specialities can be enjoyed in the Katsura restaurant. An American and Japanese breakfast is served every morning. Czech dishes can also be enjoyed at the CD Restaurant. All rooms at Diplomat Hotel Prague are air-conditioned and feature a minibar, satellite TV and a DVD player. The bathrooms come with bathtubs, bathrobes and toiletries. The hotel offers a 24-hour taxi service, concierge services, and a business centre. Free Wi-Fi is available in public areas. Private parking spaces and a secure parking garage are provided. Prague Castle is about 600 meters away. Bus and tram stops, as well as a stop of the airport bus, are right outside. Prague 06 is a great choice for travellers interested in monuments, architecture and parks.

Rates
Room type Rate per night
Single room
90
Double room 95
Rates include 15 % VAT, local tax and breakfast.

 

Hotel International Prague ****

Walking distance from the venue - Koulova 15, Prague, 160 45, Czech Republic - www.internationalprague.com

Set in American Art Deco style, Hotel International Prague is located in a quiet residential area, directly opposite to the Podbaba tram station (2 tram stops from Dejvicka station - the conference venue). Prague city centre is 2 km away and the Dejvická metro station is reachable within a 10-minutes walk. The historic building offers air-conditioned rooms with high ceilings and views over Prague. The Harvest and the Racianska Vinarna Restaurants serve international and Czech cuisine with monthly specialities. Guests of the Hotel International Prague can also enjoy typical Czech dishes in the Volcano Garden & Grill Restaurant. Guests can relax in the on-site cocktail bar and the café in the high-ceilinged lobby area that offers a unique atmosphere with live piano music in the evenings. The famous Old Town Square with the Astronomical Clock and numerous shopping boulevards can be easily reached by public transport within 25 minutes. The Prague Castle district is one kilometre from the Hotel International Prague. Prague 6 is a great choice for travellers interested in monuments, architecture and parks.

Rates
Room type Rate per night
Single room
120 EUR
Double room 130 EUR
Rates include 15 % VAT, local tax and breakfast.

 

EA Hotel Jelení Dvůr ***

Walking distance from the venue - Jelení 199, Prague, 111 00, Czech Republic - www.hoteljelenidvur.cz

The Jeleni Dvur hotel with its pleasant family atmosphere is situated at an enviable spot close to Prague Castle, only 15 minutes' walk from the city centre. From some of the rooms you enjoy superb views over the charming Mala Strana quarter. The Jeleni Dvur hotel has its own parking and offers easy access from the international Airport Prague Ruzyně. Prague 01 is a great choice for travellers interested in shopping for art, classical music and shopping for accessories.

Rates
Room type Rate per night
Single room
76 EUR
Double room 82 EUR
Rates include 15 % VAT, local tax and breakfast.

 

MAP OF HOTELS

Click this square in top right corner to open map in full screen.

 

ACCOMMODATION GUIDELINES

All rates stated include breakfast, service charge and local VAT 15%. If the statutory VAT changes, the below mentioned rates will change accordingly and automatically and the difference will be charged.

Rooms at special Conference rates are being held in hotels of different categories. Rooms will be allocated on a first come, first served basis.

All rates are valid at the day of booking. Please note that the rates may change. In case of any rate change the Conference Secretariat is not obligated to refund any overpayment.

For further information please contact the Conference Secretariat:

C-IN
Prague Congress Centre, 5. kvetna 65, 140 21 Praha 4, Czech Republic
Phone: +420 261 174 301, Fax: +420 261 174 307
E-mail: accommodation@lwwtp2015.org

 

How to make a hotel reservation

Participants are recommended to reserve accommodation by July 15, 2015 After this deadline requests will be accepted, however, hotel rooms are subject to availability and cannot be guaranteed; when making the reservation, please also indicate an alternative hotel/second choice hotel in case your preferred one is fully booked.

A minimum deposit of 1 night is required to confirm your reservation.

No shuttle service will be provided during the conference from the airport to the hotels or from the hotels to the conference venue.

 

Payment conditions

1st night deposit

1st night deposit will be required to guarantee the booking. All bookings must be guaranteed by a valid credit/debit card (VISA, EC/MC cards are accepted). Expiration of the card must exceed October 2015. C-IN holds the right to pass your credit/debit card details to the respective hotel. Final bill (rest of nights and extras) must be settled directly with the hotel upon departure.

  • In case of cancellation as of June 30, 2015, 1st night deposit will not be refunded
  • In case of cancellation as of July 31, 2015 or no-show C-IN holds the right to charge your credit/debit card for the rest of your pre-booked accommodation

OR

Full pre-payment

Full pre-payment can be made by a credit/debit card or a bank transfer (1st night will be not refunded as of June 30, 2015 and the full prepayment will be charged in case of cancellation as of July 31, 2015). Bank transfer payments will be accepted until August 10, 2015 only). Please forward a copy of the transfer stating the participant´s name. A full payment free of any bank charges must be received by C-IN. All extra charges must be settled directly with the hotel upon departure.

C-IN Banking details (for the bank transfers)

Beneficiary: CZECH-IN s.r.o., 5.kvetna 65, CZ 140 21 Prague 4, Czech Republic
Name of the bank: KOMERCNI BANKA a.s.
Bank Address: Na Prikope 33, 114 07 Prague 1, Czech Republic
IBAN Number (EUR): CZ5901000000510903490207
BIC Code: KOMBCZPPXXX
Details of payment: PRN-Personal Registration Number, Surname, Name

Online payment by credit/debit card (Visa, Eurocard/Mastercard)

In case of rejected on-line credit/debit card payment, the registration will not be processed by the Conference Secretariat.

It is recommended that the participant contacts credit/debit card issuer/bank first and checks if the on-line transactions are not disabled on his credit/debit card. Afterwards, the online registration process has to be repeated.

Credit Card Acceptance Policy

Please kindly note that for the purposes of the online registration and payment, only internationally recognized credit cards using highest standards of security are accepted. We accept following credit cards for the online payments: MasterCard, Maestro, VISA, VISA Electron and V Pay. For your easier reference, please check if your credit card is embossed, has 16 digit number and 3 digit CVC code at the back plus a magnetic slip. Should you have any question in regards of validity of your credit card for online registration, or should you wish to check if payments with other cards like American Express are possible, please feel free to contact Conference Secretariat.

Online Credit Card Processing

All online payments are processed via GPWebpay secure connection.

GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security.

Click here to learn more about online payments security.

Cancellation / Change of reservation:

Cancellation or changes must be notified in writing (email or fax) to C-IN. Cancellation or changes made by phone cannot be accepted. Please do not contact the hotel directly as reservations are held by C-IN. In case of later arrival other than reserved please inform the Conference Secretariat in order to guarantee the room.

 

Cancellation conditions

Cancellation will be charged according to the cancellation conditions below

  • For hotel reservation cancelled before and on June 29, 2015, full deposit will be refunded less EUR 30,- (handling fee)
  • As of June 30, 2015 deposit of 1 night will be charged
  • As of July 31, 2015 all nights as reserved will be charged and no refund will be made (C-IN holds the right to charge your credit/debit card for all nights booked OR not to refund the full pre-payment).
  • In case of no-show or later arrival or earlier departure other than reserved all nights as reserved will be charged.

 

Confirmation of reservation and final bill

After completing the hotel booking, participant will receive a system notification that reservation request was received (please note this is not a confirmation of the room). Confirmation of the hotel booking will be issued only after the deposit / prepayment is received and will be sent by the Conference Secretariat to the participant by email. This confirmation should be presented to the hotel reception during check-in.

Please do not contact the hotel in order to enquire your confirmation of accommodation as C-IN keeps your reservation in his database and is the only one responsible for sending such confirmations.

Final bill for 1 night deposit or full prepayment will be issued by C-IN only upon request of the booker. The respective hotel will then issue the invoice for the rest of nights and extras. Most hotels issue the final bill in local currency (Czech Crowns) according to the daily exchange rate stated by Czech National Bank.

 

Check-in / Check-out

Check-in varies from noon until 15:00. Early check-in can be requested, however cannot be guaranteed. Early check-in is subject to the room availability on the day of arrival. Check-out is generally at 10:00. Late check-out is also subject to the room availability and some hotels may charge a daily rate.

 

Responsibility

The participant acknowledges that he or she has no right to lodge damage claims against the organisers should the holding of the conference be hindered or prevented by unexpected political or economic events, generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts these terms.

 

Group hotel reservations

For group reservations (more than 5 rooms) please contact C-IN with a separate request at accommodation@lwwtp2015.org or call +420 261 174 301.

Different payment and cancellation conditions will apply.

 

 

   
 
Conference Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307
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